September Arrangements


We hope this letter will provide some clarity regarding September and arrangements for our children. We have made our plans based on the information that we have at the moment and have tried our very best to provide a smooth transition back into school that is as close as possible to our usual procedures.  In order to keep our children and staff safe we are making some changes to our routines and procedures, we thank you in advance for your patience and co-operation.  Our ethos of an ‘open door policy’ very much remains albeit by telephone and email contact at the beginning of term. Please see our school website for the most up to date risk assessment which will be under regular review.


Arrangements for September
The Government are hoping for a full return of all children in September, we are really looking forward to welcoming our children back. We do understand that some parents may be anxious about the forthcoming return and we urge you to make contact with school to share your concerns. We will fully support our parents’ wishes during this very difficult time. We will be following government guidance in order to ensure safety and would like to reassure you that safety is always our highest priority.

In order to keep our children and staff safe we are making some changes to our routines and procedures, we thank you in advance for your patience and co-operation. Our ethos of an ‘open door policy’ very much remains albeit by telephone and email contact at the beginning of term. 

Drop Off and Collection Arrangements - Autumn Term 2020
You will be acutely aware that our school sites (Oakwood and Oakwood Satellite) have limited entrance space so we urge to read this information extremely carefully and support us fully with the plan in order to keep everyone safe.

Children can arrive from 8.40 am. One parent may accompany their child to the front door where staff will be ready to meet them. Parents will not be able to enter the building. Please say goodbye at the door and leave as quickly and cheerfully as possible.

Children will enter the building (staff will ensure that they sanitise their hands) and then they will go straight to their classrooms where their temperatures will be taken.

Senior Leaders along with a high ratio of staff will be on duty at the front school each morning and the end of each day to ensure good supervision and a smooth transition.

End of the day
The home school transport provides us with a staggered start and collection for some children. For those parents who collect their child after school we ask that you wait, socially distanced at the ‘Parent Collection Zone’, staff will be around to support you with. This will enable us to dismiss the children safely. Parents collecting children can collect between 2:45 pm – 3:15 pm.

In September we will no longer be sending out paper letters. All of our communication will be through our app and website. If you haven’t already done so please download the Oakwood app. This will ensure that you don’t miss any essential messages throughout the summer holidays regarding school. Please also check the class pages and blogs on the school website regularly as these are key communication points. Newsletters are always put on the website and at the same time an alert will show on the app. You can also opt to receive all newsletters by email – please go to the Parents section of our school website and to the Newsletter page. Scroll down to the bottom and click ‘Subscribe to Newsletters’. In these uncertain times it is more important than ever that we are able to reach you this way so please do regularly check for updates.

Our Home/School Diary will continue in the usual way, we ask that these are stored in your child’s book bag. It is important that you check your child’s book bag each day. Please let us know if there is anything that you need any help with either by telephoning in or emailing into postbox and we will do our best to help -


Children or adults displaying covid symptoms or are unwell should not enter the school site. Children who present as being unwell will be sent home immediately. 

If they are displaying covid symptoms or possible soft symptoms we are to direct you to call NHS 119 for further advice and to organise a test as necessary -


Your child will need to isolate for seven days, and household members for fourteen days.  We also are required to report that we have a child with symptoms to Public Health Walsall asap.

If your child is ill and unable to come into school you must telephone us and let us know the symptoms that they have and the time that the symptoms started.

Following any absence due to illness a conversation by telephone must be had with Jackie King or Michelle Smith at Oakwood and Ruth Richardson at the Oakwood Satellite before a child returns to school. 

If your child is ill or unable to attend school for any reason you must let us know please by telephone on the first morning of absence by 10:00 am. Our office staff will telephone you if no message is received. If we are unable to make contact home visits/ involvement of the EWO will take place as usual. If you need to take your child out of school to attend a medical appointment, please send the appointment slip into school on their return.


Parent Contact Details - Track and Trace Support
It is essential that we have the correct contacts details for all of our parents/carers, for this reason we are asking you to complete a new pupil details form online following this link:
Pupil Information Form - 
It is vital that we have this form completed before your child returns in September.

During lockdown we have been using a mixture of physical and online work to support our children’s learning. It has been lovely to hear and see that you have been accessing the resources available and we have really enjoyed looking at the photographs on the Blog. It is an effective method of communication between children and their teachers. In the event of a local lockdown we would be making great use of this technology. Please complete the questionnaire via this link regarding your technology
Acceptable use Policy - 
Device Survey - 

Local Lockdown
If Walsall Council in conjunction with Public Health Walsall decide upon a local lockdown at any point, we will inform you as soon as possible, along with our education continuity plan.

During the Autumn Term we will dedicate our time to our ‘Recovery Curriculum’ which places a great emphasis on catching up on key skills, e.g. communication and physical development, etc. A more detailed letter will follow in September regarding this.

Uniform and Belongings
All children should wear school uniform in September. The children will also need their PE kit in school. All children will also need their book bag to carry their belongings. Children bringing a packed lunch in will bring it in a named bag or box. We are encouraging children not to bring toys or any other items from home into school at the moment.

PE Kit
During autumn children where possible will be taking part in lots of outdoor PE so in addition to their usual PE kit please could all children be provided with some comfortable jogging or tracksuit bottoms/leggings and a warm hoodie/waterproof suitable for outdoor use. Ideally this could be kept in a separate bag. We are not expecting you to go to great expense, we simply want to ensure that children are warm enough when taking part in outdoor PE as the weather gets colder.


Dinner Money
From September: All meals that require a payment will need to be booked on a weekly basis and money sent in with your child to hand into their Class Teacher. Money will need to be in a sealed named envelope and change will not be given (a credit system will be used).


Free School Meals

All children in Reception, Year 1 and Year 2 are entitled to free meals as part of the ‘universal free school meal offer’. This differs from the free school meal offer which is related to financial circumstances, e.g. in receipt of certain benefits.  Current Year 2 parents please note that from September if you are not eligible for free school meals you will have to pay for meals. We have included the link to this form at the bottom of this letter as we know that for many families circumstances may have recently changed.  It is really important that if you are eligible for free school meals that you do apply as school receives additional funding which is used to support our children’s learning. If you would like to apply for Free School Meals please claim via the webpage:

Support from ‘Making Connections’
If you do not qualify for Free School Meals or your circumstances have recently changed and you need help please email or telephone ‘Making Connections’ on the numbers below:
0121 380 6690
This group can also support with practical help such as collecting shopping or prescriptions as well as providing financial advice

Changes Checklist
We do understand that we have given you lots of new information in this letter and it is highly likely that we have to make further changes during the Autumn Term. In order to help you understand the key changes we have compiled a ‘Checklist’ ensure you are ready for the changes in September. Please see attached.